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Accounts Receivable Assistant

CA - Hollywood

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Add Value Daily and Enhance Your Accounting Skills at a Thriving, High-Energy and Innovative Company

Opportunity to learn and develop professionally while building your career in accounting.

If you combine a year or more of professional AR accounting experience with a commitment to accuracy and strict attention to detail, the role of Accounting Assistant with FilmL.A. offers some compelling advantages.

You will enjoy strong mentorship from seasoned team members and opportunities to learn and develop your skills.
While you'll enjoy visibility as you report to the Director level, you'll also assist the AR and Refund Coordinator, a seasoned team member with strong skills and experience.
You will join a tight-knit, collaborative team that works well together. People enjoy working here, as evidenced by the high number of long-tenured employees.
This a great entry role into the department and company. It's a role where you'll add value every day and from where, in time, you can step up and advance your career. In fact, the role is open because the incumbent moved to an AP role within the company.
We hire talented and passionate individuals and promote an upbeat, high energy environment. If you bring a great attitude and a smile, you'll fit right in.
In addition to providing our employees with interesting and meaningful work, we offer a competitive hourly wage, comprehensive benefits, and an environment including all you'd expect, plus a few surprises, such as a modern and open office space, paid parking and a dog-friendly environment.

Our office is in the dynamic heart of Hollywood with stunning views featuring the Hollywood sign and sparkling Pacific Ocean, where you’ll enjoy an array of restaurants, shops, and other amenities in close proximity.

The official film office of the greater Los Angeles Region. FilmL.A. is a 501(c)4 not-for-profit public benefit organization providing streamlined permit processing and production planning services to filmmakers, and comprehensive community relations, marketing services, film policy analysis and more to local governments. In today’s highly competitive, global entertainment production market, we aim to keep Greater Los Angeles the entertainment production capital of the world.

Video: Get an overview of the services and support we provide, including a glimpse into the complexity involved. The video describes our Online Permit System (OPS), and you’ll take point on rebuilding it from the ground up.

The Requirements

To meet the basic qualification for this position you will be legally authorized to work in the United States for any employer without requiring a visa transfer or visa sponsorship. To be a strong fit for the Accounts Receivable Assistant role, you will have: 

1-3 years of accounts receivable or related experience; the ideal candidate will have experience in a high-volume environment Quick question for you - click here
A high school diploma or equivalent and one or more of the following:
- A two-year college degree preferred
- Completion of a specialized course of study at a business or trade school
- Completion of specialized training courses conducted by equipment vendors
- Job-specific skills acquired through an on-the-job training or apprenticeship program
Solid computer and keyboarding skills; proficiency with Microsoft Office Suite applications including Word and Excel Quick question for you - click here
Strong interpersonal skills; courtesy and a team-oriented approach working with co-workers
Ability to own your responsibilities and work independently
Effective verbal and written communication skills
Ability to maintain the confidentiality of information as appropriate
Must be able to multi-task and be highly detail oriented
Ability to produce top-quality work while meeting deadlines
Experience working in a service industry preferred

You will work standard business hours, but there is some flexibility in choosing your shift. For example, you could work from 8:00 AM to 5:00 PM or 9:00 AM to 6:00 PM.

The Role

Opportunity Snapshot
You will join an eight-person accounting team, including five team members supporting accounts receivable, and serve as the assistant to the Accounts Receivable and Refunds Coordinator. Ours is a high volume environment, and while you'll work hand-in-hand with the AR Coordinator, you will also fully understand your responsibilities and spend a good deal of time working independently. Quick question for you - click here

Role Details
Reporting to the Director, Finance and Accounting, and assisting the AR Coordinator, as Accounts Receivable Assistant, you will be responsible for preparing invoices for payment, entering final charges, and following up on COD permits. Additionally, you will serve as the back-up for refunds. More specifically, your key responsibilities will include:

Final charges for permits in preparation for monthly reports, including research, preparing and entering (approximately 45%)
Reviewing COD AR aging to process matches for overpayments and sort and file permits (10%)
Serving as back up for refunds (8%)
Posting daily cash receipts (15%)
Performing daily cash deposit (15%)
Performing other duties as assigned including payment pick up, return check letters, payment batching, and reviewing school license refunds for outstanding balances (7%)

Note: this description is intended to give you a general overview of the position and is not an exhaustive listing of duties and responsibilities.

More Good Reasons

Training and professional development
We are very committed to employee development and will do what we can to support your growth in the Company. Upon joining us, you will learn FilmL.A.'s operations and your responsibilities by shadowing the AR and Refunds Coordinator, as well as working closely with others on the team. We will work with you to identify areas in which you can grow. Naturally, you'll use your current accounting skills daily, but we will help you fill in any gaps with new skills. For example, you'll serve as back up for refunds, a function we'll teach you.

Excellent compensation
We offer compensation and benefits that are not only competitive in the non-profit space, but also stand up to private sector offerings. In addition to a generous hourly wage, we offer comprehensive benefits including medical, dental and vision insurance; a 401(k) plan with vesting of the employer match once you meet eligibility requirements; generous paid time off benefits plus paid holidays and bereavement leave; employer-paid life, long-term disability, long-term care, and AD&D insurance; an employee assistance program; a dog-friendly office; and more.

Bringing entertainment production home
For more than 20 years, our expertise in film permit coordination, community outreach and marketing to filmmakers have helped our government clients get their “big break” in the industry. Our work promotes communities and brings tax credits to the state, among other benefits. Lots of people talk about entertainment production leaving Hollywood, but the LA area continues to host more productions than any other location -- and we’re committed to keeping it that way.

Great environment
We are a non-profit, but our focus on promoting economic benefits means our culture has a unique energy. Our staff of about 100 is passionate about our mission and people working here -- average tenure is 12 years, and many employees have been with FilmL.A. since the beginning.

Keys to Success

As you'd expect in Accounting, accuracy, along with strict attention to detail and the ability to meet your responsibilities in a timely manner, are critical to your success. Equally important will be your ability to serve as a supportive team member who owns your responsibilities and can be counted on to deliver. You'll know you're hitting the mark when your work is clean and doesn't need to be checked by others, and when you've earned the respect of the team as a valuable and reliable teammate.

Additionally, to be an outstanding Accounts Receivable Assistant, you will:

Ensure confidentiality by closely guarding and not disclosing, without appropriate authorization from Leader, all information regarding the Company's operations, customers, clients, or private team members' information.
Record worked hours in the payroll system accurately and timely; ensure all breaks and meal periods are taken as required by law and in a timely manner.
Seek approval from Leader prior to working overtime and prior to missing meal periods or rest breaks for each day of work.
Carry out assigned responsibilities accurately and in a timely fashion.
Provide excellent Customer Service to both internal and external customers (although contact with external customers will be limited).
Maintain a professional work environment.
Communicates regularly and effectively with Leader on key issues.
Comply with established policies and procedures.

About Us

FilmL.A.'s core service is to provide expert, centralized coordination of multi-jurisdictional on-location filming permits in the world's highest-volume film production region. Our services include:

Production Planning: Advance planning helps filmmakers understand neighborhood concerns and/or filming restrictions and preempts conflict, ultimately reducing production cost and complexity.

Neighborhood Notification: FilmL.A. performs uniform, consistent notification to communities to ensure that residents and businesses are well-informed in advance of filming activity.

Community Relations: FilmL.A.'s job is to facilitate on-location filming in a way that minimizes inconvenience to communities. We proactively establish an open rapport with local neighborhoods and coordinate permits with their concerns in mind.

On-Location Monitoring: FilmL.A. Monitors are our eyes and ears on the street and are assigned to sensitive filming locations to provide community members and production companies with aid throughout the filming day.

Economic Research: FilmL.A. is expert in matters related to filming and its economic, civic and cultural benefits for the region. Our data and reports are regularly cited by government representatives, economists, and members of the media.

Video: as part of our efforts to support the communities we serve and promote unique locations in the LA region, we are a sponsor of the Night On Broadway Festival. This festival celebrates the historic Broadway theater district in downtown Los Angeles, site of hundreds of film and television shoots each year. IN 2017 NOB drew more than 75,000 guests.